Energy and Housing Services Notices

This MaineHousing Notice is being issued to change policy requirement for a contractor sealed bid process to a contractor procurement process.

Reference: MHPP Guide, Section 7D (2) (Equipment must be a 9,000 or 12,000 BTU heat pump system with a HSPF of 13 or greater) Temporary change – MaineHousing is granting a waiver to allow for the installation of heat pumps with a HSPF of 12.5 or greater until 05/31/2022. Heat pumps must meet all other MaineHousing Heat Pump Program (MHPP) specifications. Heat pumps with a HSPF of 12.5 can only be installed on jobs that have been work ordered on or before 05/31/2022.

MaineHousing Notice 2021-09 is being issued to notify CAAs that the Maine Weatherization Single Family Field Guide and the Maine Weatherization Manufacture Housing Field Guide is now one guide called the Maine Field Guide. The two existing Field Guides needed to be renewed and following guidance from DOE one Field Guide was created. The Maine Field Guide is designed to be a very useful field tool for technical staff and installers. With internet connection there are links that will take you directly to the NREL Standard Work Specification for reference. Please review the Maine Field Guide and become familiar with it. You will need to notify your Weatherization Contractors of the new Maine Field Guide and ensure its use. There will not be any printed copies and this can be found on our CAA Portal as our previous one was.

MaineHousing Notice 2021_03 provides notification of revisions made to the MHPP, WAP and CHIP Guides. Revised guides are posted on the CAA Portal.

MaineHousing Notice 2021_02 provides notification of revisions made to the MHPP Guide and CHIP Guide. (1) CHIP Guide revisions correct typographical errors; (2) MHPP Guide revisions corrected typographical errors, and removed the requirement that CAAs must select Heat Pump vendors from EMT's heat pump vendor list.

MaineHousing Notice 2021_01 provides notification that the Lead Guide has been revised to change the income verification valid timeline from four (4) months to six (6) months.

MaineHousing Notice 2020-014 notifies CAA Housing management of a new Heat Pump Program being administered by MaineHousing as a stand-alone program rather than as a measure in the CHIP Program.

MaineHousing Notice 2020_13 notifies CAAs of (1) revisions made to the Lead Guide; and (2) revisions made to all Lead Program Forms effective 12/18/2020.

MaineHousing Notice 2020-001 provides clarification regarding Federal Lead Program and State Lead Program changes, enhancements and/or revisions to the Lead Guidance and Procedures (Lead Guide). The following topics are covered in MHN 2020-001: (1) Lead Guidance and Procedures; (2) Environmental Reviews; (3) Project Summary Sheets; (4) Form Bundles; and (5) Electronic Signatures.

MaineHousing Notice 2020-002 provides clarification regarding the submission of monthly billings for WAP and CHIP jobs through HEAT Enterprise.

MaineHousing Notice 2020-004 provides clarification regarding the Environmental Reviews process and revisions made to Instructions for Completing Environmental Reviews.

MaineHousing Notice 2020-011 notifies CAAs that the CHIP Guide has been revised to allow the use of CHIP funds for the purchase of electric space heaters under conditions prescribed in the CHIP Guide.

MaineHousing Notice 2020-012 notifies CAAs of (1) revisions made to the WAP Guide and CHIP Guide (effective December 14, 2020); (2) processing requirements for deferred jobs; and (3) new requirements regarding the processing of WAP and CHIP jobs.

MaineHousing Notice 2020_010 notifies CAAs of (1) revisions made to the Lead Guide; (2) the implementation of the Contractor Pollution Occurrence Insurance Incentive Pilot Program (CPOII Pilot Program) administered through MaineHousing’s Energy and Housing Services division; and (3) revisions made to the HUD Required Section 3 Verification Data form.

MaineHousing Notice 2020-009 provides clarification regarding the requirement for CAAs to provide Customer Satisfaction Survey cards to recipients of MaineHousing programs administered through the Energy and Housing Services division. In addition, Applicants must acknowledge receipt of the survey card when signing off on completion of the job. Program Guides and inspection completion forms will be revised and posted to the CAA Portal effective 10/01/2020.

MaineHousing Notice 2020_008 extends the Home Accessibility and Repair Program (HARP) file submission deadline dates and revise the HARP Guidance and Procedures (HARP Guide).

MaineHousing Notice 2020_005 notifies CAA weatherization management and field staff of changes to certain weatherization measure lifetimes.

MaineHousing Notice 2020-007 provides clarification regarding HARP Grant pre-approval requirements.

MaineHousing Notice 2020-006 provides guidance regarding the use of the Authorization to Release Information.

MaineHousing Notice 2020-003 responses to the adverse affect the COVID-19 virus has had on Weatherization Assistance Program (WAP) unit production. In response to DOE Weatherization Program Memorandum 062 (WPM 062) regarding COVID 19 MaineHousing revised the DOE Health and Safety Template, revised the DOE PY 2020 State Plan (master file), and requires the submission of a completed COVID-19 Work Plan from all CAAs.